Today is the tab you open every workday. This is where you link your payments to your services - card, cash or both - record what happened during the day, and see straight away what you kept, net.
Today is your daily workspace. Everything you do here comes down to one thing: your daily log. You record what came in and link it to what you did; ZumFlo works out the rest. This page walks through the screen from top to bottom and shows exactly how that linking works: for a card payment, for cash, for a payment made in two parts, and when something doesn't add up.
Not set up yet? Start with getting started, where you set up your location, your services and your card terminal once. On this page:
At the top is your workday card. You see your location: ZumFlo opens the location where you work that day, based on your day record or your calendar. If you work at several salons, this is where you switch. You watch your result grow: the “Provisional result”, with a progress bar that counts how many transactions are already distributed (“6/6 distributed”). If there's still money in your cash register that doesn't belong to any transaction, you see it next to the result as “+ € 10,00 unprocessed”. Once you close the day, the heading changes to “Day result”.
Below that you record the context of your workday: your time slot, your hours and your kilometres. Tap the time slot tile to change your start and end time for this day only, in “My Time Slot”. If you work at several locations, that time slot decides which card payments belong to this location - more on that further down. On a day without revenue you choose “Worked” or “Didn't work”. Worked means your fixed daily costs, such as chair rent, still count; didn't work is a day off. That single tap also closes the day straight away.
Use the arrows next to the date to go back or forward a day; tap the date itself to pick a day from the calendar. The title shows where you are: Today, Earlier or Later. There's no need to save - ZumFlo keeps everything you enter automatically. A small tick under the date confirms it.
The top of your day: your location, your provisional result and what's still unprocessed.
Cash register
The cash register: where your money comes together
Under CASH REGISTER you'll find your “Total received”. Expand the card and you see, per payment method, what came in that day. Card payments from your connected terminal are already there - here PIN (SumUp). You fill in the other rows yourself when needed: Cash, Own voucher (a gift voucher you sold yourself), Host voucher (a gift voucher or credit from the salon) and Tips. Working without a terminal connection? Then you enter your card amount here too. Empty rows are dimmed, so you can see at a glance what came in that day.
Good to know: an amount in your cash register isn't a transaction yet. The cash register says what came in; the transactions below say what it was for. Your day only closes once every euro in your cash register belongs to a transaction. If you lower an amount below what's already allocated to transactions, the cash register tells you straight away.
Expanded, you see what came in per payment method.
Transactions
Your worklist: open and distributed transactions
Below the cash register your transactions sit in two lists. OPEN TRANSACTIONS still need linking; DISTRIBUTED TRANSACTIONS are done. An open transaction shows the amount you still need to distribute - a tip paid on the terminal has already been taken off - with the customer's name if it comes from your calendar (you'll see a small calendar icon), the time and the link “Choose services”.
The label at the bottom tells you where a payment came from: PIN provider (automatically from your terminal), Manual (added by you) or Combined (a card payment topped up with money from your cash register, with the split shown below it - for example “PIN € 52,00 · Manual € 15,00”; the part from your cash register always shows as Manual there, even if it was a voucher). If you work at several locations, the same line very occasionally also shows a small label, such as “time slot Home”: the payment then also falls within the time slot of another location (see working at several locations). A distributed transaction gets a tick and the name of the service. If you see an orange triangle there, the split no longer adds up, and it tells you what's missing.
Open transactions are simply your work in progress, not a list of mistakes. You work through them at your own pace - in between clients, or at the end of the day.
Open transactions are waiting for you; distributed ones are done.
Linking
Linking a card payment, step by step
Tap an open transaction and the “Process transaction” sheet opens. The idea is simple: you start from the amount that came in and choose what the customer got for it, until nothing is left over. You check; you don't calculate.
1. At the top: the payment
The card at the top shows the amount, the card type and the time, with the Customer below it (which you can change) and a progress bar. The line “Still to link” shows how much is left to distribute.
2. Choose what the customer got
Below that is the picker with your services, in the groups you set up yourself - Treatments | Products switches between treatments and products. Tap a service and it's added; tap it again and the quantity becomes ×2. Within a group, the services you use most sit at the top. Know the name? Search with the magnifying glass at the top right.
A handy detail: a service whose price exactly matches the open amount is shown at the top in teal. For the € 45,00 payment on the right, that's “Classic infill (3 weeks)” - one tap, and it adds up.
Left: a new card payment. Right: the service with exactly the open amount is at the top.
3. Got it
Each choice brings the remainder down. Sophie paid € 52,00 for a hybrid infill (€ 42,50) and a collagen eye mask (€ 9,50): the remainder is zero and you see “Transaction complete”. Tap “Got it” to confirm, and the transaction moves to your distributed list. If it's the last open transaction of your day, that button reads “Close workday” - more on that further down.
Zero left: Transaction complete - tap Got it to confirm.
Good to know
Adjusting a price. Was a service more or less expensive this time? Tap the amount on the line and enter the “Amount for this line” in “Adjust amount”. Your standard price stays as it is; the line shows a pencil and the standard price struck through. If you then increase the quantity, the price goes back to standard.
Removing a line. Tap the cross next to a line to remove it.
Tips. If the customer tipped on the terminal, ZumFlo keeps the tip separate. You only distribute the amount for your services.
Stopping halfway. If you close the sheet without Got it, your choice is kept as a draft, but the transaction stays open. You can only close your day once everything is confirmed.
Calendar PRO
Applying suggestions from your calendar
If you've connected your calendar, ZumFlo does the groundwork. When a payment belongs to an appointment, the sheet shows a “From calendar appointment” block with the service from your calendar. If it's right, tap “Apply” and you're done. If the calendar amount differs from what was paid, the block says so right away - often because part of it was paid another way.
Your calendar is your starting point, not the final word. If it turned out differently that day, just pick the services yourself. ZumFlo learns from it: after Got it the app remembers, per kind of visit - one client's appointments on a day - what it actually was, and suggests exactly that next time. If you pick a service other than the one suggested, ZumFlo asks whether it should do that from now on: “Suggest from now on” or “Just this once”.
The suggestion from your calendar: one tap on Apply.
Cash and manual
Cash and other payments without a card terminal
Cash and vouchers leave no digital trail - only you know about them. You enter them yourself, in one of two ways.
From your calendar (Pro): Process appointment
When an appointment from your calendar is over and no payment belongs to it yet, ZumFlo puts it in your list as a blue agenda suggestion, with the service and price from your calendar. Even though it sits among your open transactions, a suggestion doesn't count as an open item and won't stop you from closing your day.
Tap it and “Process appointment” opens. If there's already a payment that belongs to it, link it with “This one” - nothing changes in your cash register. If the customer paid cash, create a new one under “New transaction”. The amount is already filled in with the calendar price, and under “Paid with” you choose Cash, Host voucher, Own voucher or PIN (Manual). ZumFlo shows straight away what that does to your cash register (“Your till goes up by € 39,50”). After “Create transaction” the payment appears in your list as an open transaction, at the time of the appointment, and you link it like any other - usually with the calendar suggestion.
Appointment didn't happen? Press and hold the suggestion and choose “Dismiss”; it won't come back.
An appointment without a payment becomes a suggestion. Paid in cash? Turn it into a transaction in one step.
Adding it separately: + Manual
For a customer without an appointment, use “+ Manual” in the header of your transaction list. The button appears as soon as there's money in your cash register that hasn't been distributed yet. In “Manual transaction” you enter the amount per payment method; for each method you see how much is still available. Together they make up the transaction total. Under Context you can add the customer's name and the time. After “Add” the transaction appears as an open line in your list; tap it to choose the services.
Entering more than your cash register holds is fine: ZumFlo tells you the amount isn't in your cash register yet and offers a “Go to till entry” button so you can update it.
Enter the amount per payment method - you see straight away what's available.
Combined
Combined payments: one customer, two payment methods
Not every customer pays in one go. Sophie had a hybrid infill, a collagen eye mask and a lash bath - € 67,00 in total. She paid € 52,00 by card and the rest with a gift voucher from the salon. In ZumFlo that's simply one transaction: the card payment, topped up from your cash register.
Make sure the part that wasn't paid by card is in your cash register - here Host voucher holds enough for the € 15,00. Cash or your own gift voucher works exactly the same way.
Open the card payment and choose all the services. Go over the card amount and the sheet shows “Too much allocated” with the difference, plus an orange card with three fixes: Adjust price, Top up from till and Remove line.
Choose “Top up from till”. ZumFlo switches on the payment method that has a balance and tops up the difference from it: PIN € 52,00 plus Host voucher € 15,00. You also see what's still left in that pot for the day (“€ 10,00 left”).
“Transaction complete” - confirm with Got it. In your list the payment then shows as Combined, with the split below it.
Left: above the card amount, ZumFlo offers three fixes. Right: the payment, split between card and the salon's voucher.
If you already know a second payment method is involved, you can also work the other way round: “Distribute across buckets” expands the payment methods so you choose what to top up from. Whichever way you do it, each part counts exactly once: the card amount with your card takings, the voucher with your vouchers - never twice.
Other combinations
Several services in one payment - simply several lines in the same transaction, as above.
Cash and a voucher, no card - one manual transaction in which you fill in both payment methods.
One service, two card payments - link the service to both payments and adjust the line amount in each transaction, so that each transaction comes out at zero on its own.
Was it a discount? Then Adjust price is the right route, not topping up from your cash register.
When it doesn't add up
Differences, messages and exceptions
ZumFlo assumes your day closes: what you received is distributed exactly over what you did. If that doesn't work out (yet), the app tells you in calm, concrete language what's missing - no alarms, just a pointer.
Undistributed money in the cash register. If there's money in your cash register that doesn't belong to a transaction yet, the sheet shows an orange line, for example “€ 25,00 still undistributed — becomes a remainder after finishing”. That's a nudge, not an error: link that amount to a transaction (with Top up from till or + Manual) and no remainder is left.
Too much or too little in a transaction. The sheet shows “Still to link” or “Too much allocated” with the amount. You can only confirm once the remainder is exactly € 0,00.
Money in the cash register without a transaction. If, say, there's cash in your cash register that doesn't belong to any transaction, you'll see “Cash € … is not yet recorded as a transaction” above your list, with an “Add transaction” button that fills in the amount for you.
More distributed than received. ZumFlo then asks you to remove lines or correct your cash register.
A card payment outside your working hours. If a card payment falls outside the time slot of all your locations, ZumFlo puts it at the location whose time slot is closest. If it doesn't belong there, move it with “Move to”; how that works is explained under working at several locations.
Cash tips. Tips on the terminal come in automatically; a cash tip goes under Tips in your cash register.
The rule of thumb: every euro in your cash register belongs to a transaction, and every transaction adds up on its own. Then your day adds up by itself - and your month-end closing becomes a formality.
Several locations
Working at several locations with one SumUp account
Do you work in two places - say at a host's salon during the day and in your own practice in the evening - with the same card terminal for both? Then all your card payments arrive in one pile. ZumFlo puts each payment at a location straight away, based on your time slots; if it's at the wrong one, you move it. That way every payment counts towards the right host, and your settlement adds up. If you work at one location, you won't see any of this: all your payments simply belong to that location.
How ZumFlo picks the location
ZumFlo first looks at which locations are present that day: where you have a day record, or appointments in your calendar. Only those take part. Then it looks at the time slot of each location:
Chosen yourself? Then your choice applies, always - whether you linked the payment with Choose services, moved it or closed the day.
Does the payment fall within a time slot? Then it goes to the present location with the shortest time slot that contains it.
Equally long time slots? Then the location with a day record comes first, then the one with the most appointments, and otherwise the name decides (alphabetically).
Outside every time slot? Then the payment goes to the location whose time slot is closest.
No location present? If you have no day record and no appointments at all on a day, the payments belong to the location you open.
There's nothing to confirm, and ordinary payments have no label: they simply sit at their location. If that location has no day record for that day yet, you see the payments there as ordinary open transactions, with Choose services, and your cash register (“Total received”) already counts them. Your first action - for example Choose services - creates the day record. ZumFlo never creates a day record on its own.
Without a day record, the payments simply sit open at the location; the label points to another time slot.
A payment is confirmed once you link it, move it or close the day. Until then it can still shift, if another day record is added for that day or you change a time slot.
Moving a payment
Is a payment at the wrong location after all - say a client you charged at home in the evening, while you were at the salon during the day - press and hold it and choose “Move to” followed by the name of your other location. If you work at more than two locations, you pick the location in a submenu. This works for card payments and combined payments. Before anything changes, ZumFlo shows you what will happen:
If the payment was already linked, the selected services are removed. You link it again afterwards, at the new location.
If the new location has no day record for that day yet, ZumFlo creates one with its default times. If the payment falls outside those times, the time slot is widened until the payment fits, as long as no other payment moves along.
If the day is already closed (but the month isn't locked), “Move to” still works: after you confirm, ZumFlo reopens the day so you can close it again afterwards.
If the new location gets a day record this way, other payments of that day may move along with it, based on the time slot. The confirmation lists them up front, with number and amount. Payments you linked or moved and payments of a closed day never move along.
Left: press and hold, then Move to your other location. Right: the confirmation tells you up front what moves along.
Good to know: a location where you have no day record and no appointments that day doesn't take part. If you work at the salon during the day (with an all-day time slot) and at home in the evening, at your location Home without a day record, ZumFlo puts the evening payment at the salon - with the label “time slot Home”, because the payment also falls within Home's time slot. That label is information only: if the payment belongs at home, move it to Home. From then on, Home has a day record for that day.
Closing and confirming
The line below the “Close workday” button - in your list and in the sheet of your last payment - tells you how many payments will be confirmed for this location when you close the day, with the amount. You can hold that amount against your host's revenue list or invoice. After closing, those payments stay with this location, even if you later change a time slot or reopen the day.
Below the button: what will be confirmed for this location when you close the day.
Closing your month
This also counts at your month-end closing: you can only lock a month once every card payment of that month is in a day record - including a payment at a location where you haven't opened that day yet, and one that came in after you closed the day. ZumFlo tells you how many are still open and takes you to the right day, at the right location.
Tip: set up your time slots well
The better your time slots match reality, the more often a payment lands at the right location straight away. Set a default time slot per location in My Business - for example the salon during the day and home in the evening. A location set to “all day” also receives payments outside your working hours; if such a payment falls within another location's time slot, you'll see that on the payment. So preferably set your actual working hours. If a day is different, tap the time slot tile at the top of your day: in “My Time Slot” you change it for that day only.
My Time Slot: your times for this day only.
Closing
Closing the workday and your day result
As soon as there are no open transactions left and your cash register matches exactly what you've linked, “Close workday” appears - below your list, or as the button in the sheet of your last transaction. If you work at several locations, below the button you see which payments will be confirmed when you close the day (see working at several locations). One tap, and your day counts towards your month. As soon as you close it, you see what the day earned you.
Your My daily results card starts with “Your net revenue”. Below that come your costs, line by line: the transaction costs of your card terminal and the costs and income with your host as your agreement specifies, such as commission and workspace rent - and at the bottom “What you keep today”. Your tip is shown separately under Tips: it's yours and falls outside the settlement with your host. By default ZumFlo applies 0% BTW (Dutch VAT) to tips; you can change that in your settings if needed. If you sold host products, you see them clearly set apart, with “Not your revenue — it goes back to the location”.
Left: the moment you close the day. Right: your daily results, always there afterwards at the bottom of your day.
Want to understand how that step from gross to net works? Read how to calculate your net income. Your BTW position isn't shown on your daily screen, but bundled per quarter in Insights - that keeps your day calm.
Afterwards
Changing something afterwards
Tap a distributed transaction and the “Transaction Overview” shows what's in it - read-only, so you can't change anything by accident. Want to change something after all? Press and hold the transaction:
Edit reopens the transaction for changes. Finish with a split that adds up and it's linked again; leave it incomplete and it goes back to your open transactions.
Undo distribution (for a card payment) sets the transaction back to open.
Move to another location (for a card or combined payment, if you work at several locations) moves the payment there. See working at several locations.
Delete (for a manual transaction) removes it completely.
If your day is already closed, you'll see “Daily log completed” below your workday card with the “Reopen” button. If a card payment comes in after you closed the day, you'll see a notice there such as “1 new payment (€ 50,00) after completing”. You can change a day until you close the month (see month-end closing); after that it's locked for good.
Press and hold for Edit, Undo distribution or Move to (that also works on a closed day); a closed day reopens with a single tap.
Notes
Notes for yourself and for your host
At the top right of Today is the pencil: your Notes for that day. Use them for anything you'd otherwise forget - because after a full day you really won't remember in the evening why that one payment was € 5 lower. A note belongs to the day, so you'll find it again later with that daily log.
At the top you choose who the note is for:
Myself - for your own records: a discount and why, a customer who'll pay the rest later, stock that's running low, something you want to remember. These notes are just for you and don't go into the report for your host.
Host - for the settlement with your salon: a salon gift voucher that was redeemed, an appointment that went differently, something at your workspace that needs attention. These notes are included in the host report: in your period statement they get their own HOST NOTES block, with a number next to the day they belong to.
That way the explanation is ready the moment your host asks about the month - and there's nothing to reconstruct. You can edit your notes while the day is open; once you close it they're locked, until you reopen the day.
Myself for your own records, Host for the settlement - one tap to switch.
FAQ
Frequently asked questions about Today
What exactly do I do in the Today tab?
You fill in your daily log: you record your workday (location, hours, kilometres), your cash register comes together (card, cash, vouchers, tips), you link each payment to the services that belong to it, and you close the day. Then you see your day result.
How do I link a card payment to a service?
Tap the open transaction. In Process transaction you choose the services and products until Still to link is at € 0,00, and you confirm with Got it. With a connected calendar (Pro) the service is usually ready as a suggestion - then you tap Apply.
My customer paid partly by card and partly in cash or with a gift voucher. How do I handle that?
Put the part that wasn't paid by card in your cash register (Cash, Own voucher or Host voucher). Open the card payment and choose all the services; at Too much allocated, choose Top up from till. The difference then comes from your cash register, and you have one combined transaction.
How do I enter a cash payment?
Through the appointment's agenda suggestion (Pro): tap it, choose Cash under Paid with in New transaction, and tap Create transaction. Without an appointment, use + Manual. Either way, you then link the new transaction to the service.
Why doesn't the Close workday button appear?
Then there's still an open transaction, or your cash register doesn't match what you've linked - for example cash that doesn't belong to a transaction yet. A message above your list tells you what's missing, often with a button to fix it straight away.
I work at two locations with one SumUp account. How does ZumFlo know where a payment belongs?
ZumFlo looks at which locations are present that day (a day record or appointments in your calendar) and puts every payment straight away at the location with the matching time slot. If that location has no day record yet, the payments simply appear there as open transactions; your first action creates the day record. If a payment is at the wrong location after all, press and hold it and choose Move to.
Can I still change a day I've closed?
Yes. Tap Reopen in the Daily log completed banner, below your workday card. You can change a day until you close the month; after that it's locked for good.
What's the difference between notes for myself and for the host?
Notes under Myself are for your own records and don't go into the report for your host. Notes under Host are included in the host report, in their own block next to the day they belong to - handy for, say, a redeemed gift voucher or an appointment that went differently.
Where can I see my net earnings for the day?
In the My daily results card, which sits at the bottom of your day once you've closed it: your net revenue, the costs and income with your host, and What you keep today - with your tip shown separately, because it falls outside the settlement with your host. Your BTW position is shown per quarter in Insights.
Your workday, wrapped up in a few minutes.
Today is your daily workspace: link your payments, record what you'd otherwise forget, and see straight away what you kept, net.
ZumFlo lets independent professionals record their daily revenue and see their net result straight away.
